Browsing records

See records submitted by other users. Options differ on each local portal and depend on your rights, contributions and registration (see diagram below).

As an unregistered user

All users have access to some of the records in Biolovision system, but unregistered users have limited functionality (see table below).
To learn how to become a registered user, see wiki section Web interface > Getting started > Registration.

Name	Unregistered user	Registered user
Browse records of the last 5 days	YES	YES
Browse records of the last month	NO	YES
Browse own records	NO	YES
Download own records	NO	YES
Display own records on a map	NO	YES
See basic information about a record	YES	YES
See detailed information about a record	NO	YES1
See basic statistics	YES	YES
See extended statistics	NO	YES
Access observer's information	NO	YES

¹ Unless it is hidden by the observer or by the system.

Different pathways allow browsing records (see image below):
· from latest sightings,
· from Explore tab, or
· from Search button.

From latest sightings

Find a list of recent sightings on the home screen.

1. Select the taxonomic group on the horizontal bar. It lists all sightings from the selected taxonomic group starting by the most recent one.
Unregistered users cannot access more detailed information than otherwise displayed here.

2. Access an advanced search by clicking on display latest sightings (see image below). Access the same search tool at:
· Main menu > Explore > the past 5 days, or
· on the SEARCH button on the main screen.
Unregistered users cannot access records older than 5 days.

From Explore tab or Search button

Access the section from
· the Explore tab, and
· from the Search button.

Apply filters and see results underneath. Press Ctrl and a new option to select more than one option (ie. To select rare and unusual observations). Selected option are highlighted in orange.

Taxonomic group

Select the taxonomic group to visualise by selecting from the horizontal bar. Place pointer on the silhouette to see which taxa it represents. Use side arrows to slide through the full bar.

Period

Indicates the period of time the results will show. For unregistered users it is limited to 5 days. Register and/or log in to see more options.

Species

Choose the level of rarity to display (see wiki section Web interface > Codes and symbols).

Site

Select the area to see the records by clicking on its code. Place mouse pointer on top to see which area each number represents. By default all areas are selected. To see a list of codes and their correspondence, go to wiki section Web interface > Codes and symbols.

Restriction

If you wish, choose a restriction such as visualising only records with a sound or picture attached.

As a registered user

A registered user will benefit from more possibilities of browsing records than an unregistered user, after logging in. For example, they can
· display latest sightings of the past 15 days,
· display new sightings for the past 5 days,
· browse own records,
· download own records (note only users with special rights can download other data¹),
· display own records on maps, like GoogleEarth,
· access additional data and statistics for records and observers.

Depending on the local portal you use, you may need to be an active observer with a minimum of submitted data to be allowed access to the search engine tool.

To register, see wiki section Web interface > Getting started > Registration.

¹More information on users with special rights at Useful information > User's access rights.

From latest sightings

Information on the right hand column is centred on the user's registered area, including latest sightings at the bottom of the column.

A registered user can either
· display latest sightings (for the past 15 days) or
· display new sightings (for the last 5 days) for advanced searches (see image below, encircled).
Both options lead to the search engine (see image Browsing records as an anonymous user from 'Explore tab').

A registered user can also access additional details for the records at this stage (see image Browsing records as a registered user form latest sightings).

1. Summary of observation
Displays information associated to the concerned observation (see image below Summary of observation).

Fields provided depend on the information recorded by observer and may be:

· Date: Date and time the observation took place.
· Time: When the observation is part of a list, yellow marking indicating the duration of the list. In blue when the list takes overnight.
· Site: Location the observation is associated to.
· Altitude: Altitude at which the observation was recorded.
· Number: Number of individuals observed.
· Species: Species observed.
· Author: Observer.
· General comment: Comment left by observer about the current list, when the observation belongs to a list.
· Confirmed by: Field used when the observation requires validation. See wiki section Various > Data validation for more information.
· Detail: Number of individuals per each age/sex category.
· Atlas code: Atlas code associated to the observation. See wiki section Various > Breeding evidence matching for correspondence of codes.
· Protocol: Name and symbol of protocol the record belongs to, when the record belongs to a protocol. Open protocol information to see details about this visit.
· Permalink:

Direct link to the observation. If you want to share this observation with others, copy and paste the link to share. Depending on the portal and the rights you have as a user, you may see a + symbol under the link. This duplicates the data on your own name, but does not duplicate the position, comment and attached files.

·		Data on the same location: Click to see all data at this location.
·		Sightings of the same species: Click to see all records of this species.
·		Display sightings of this species: Click to all records of the same species displayed on a map.
·		Display stats for this species: Click to see statistics for the species.
·		Sightings of the same observer: Click to see sightings from this observer.
·		Open observation on a new window.

2. Sightings of the species
Direct access to all observations for this species during the past 15 days in any region.

Apply filters if necessary by selecting one of the tabs. Hold Ctrl to select more than one option:
· My observations: Lists only observations belonging to you.
· News: Lists only new observations: from last search to present.
· With photos: Lists only observations containing pictures.
· With sounds: Lists only observations containing sound files.

Select a protocol to see only records associated to the protocol selected.

3. Map of the species
All observations during the past 15 days for this species on a map.

If necessary,
· Apply filters or,
· Change map layer:
Aerial photography: Silhouetted map in grey.
Relief map: Map with relief in grey.
Colorized relief map: Map with relief in colour.

4. Statistics for the species
Access the same data and graphs from Main menu > Explore > Stats > Species stats > Info by species.

See some examples of information you may visualise:

Visit wiki section Web interface > Local portal > Statistics > Species stats > Info by species for more information.

5. By clicking on the observer name you can access his/her personal card and media gallery, as in wiki section Web interface > Getting started > My account > Website customisation > Personal card (see image Birder details).

From Search button

Availability of that option depends on Local Portal.

After registering, click on Search at the top of the home screen (see image Browsing records as a registered user from search button).

This brings you to Database maps.

From Explore tab

Database maps

As in Search button above.

All observations registered on the local portal are presented in overlapping layers. The user can choose which criteria to represent.

Search by any of the following criteria or a combination of many:

1. Choose type

Click on the section to open a panel with possibilities. Choose if you want to visualise real time data or archive data.

2. Choose a species

Click on the section to open a panel with options. Choose which species to visualise, or select all of them, by:
· Typing the species name on the field provided (number 7 in image below), or
· Selecting a taxonomic group on the horizontal bar on top (8a in the image below) and selecting the species from the list below (8b in mage below). Use the arrows next to the taxonomic groups to move through all possibilities. Use the vertical bar next to species name to see the full list. See correspondence of icons by placing your pointer on top or at wiki section Various > Taxonomic references.

3. Choose a colorization

Choose the significance of colour intensity. It may represent:
· Atlas code
· Number of species
· Number of records
· Number of observers
· Number of records entered by lists
· Date of records submission

4. Choose a layer

Choose a geographic layer to show results.

See how different layers may display. In the following examples only the layer differs from each search: Departments on the left, Wetlands on the right.

5. Choose a timeframe

Choose starting and finishing date for the data to visualise.

Select
· starting and ending dates from the expandable calendar, or
· use quick keys to choose a pre-selected period of time.

6. Display

When all filters have been selected, choose Display to see the data along with its colorization legend (see example result below).

The past 5 days

See records of the past 5 days.
Both registered and unregistered users can access this section. See wiki sub section Web interface > Local portals > Browsing records > As an anonymous user > From Explore tab or Search button for details.

Change parameters to visualise:
· taxonomic group,
· rarity level,
· region, and
· apply filters if necessary, or select a particular protocol.
Hold Ctrl to select more than one option.

By default it shows records according to the rarity level and region stated at your preferences. See wiki section Web interface > Local portals > Getting started > My account > Website customisation > Customise the way sightings are displayed in lists to change preferences.

Latest rare sightings

As in previous subsection, but showing only rare species for the pre-selected region.

Rare birds map

Map of rare birds.

Select data by
· using the right hand column, or
· clicking on the map.

Place pointer on icons to see their meaning.

Search sightings from the list

List of all sightings registered in Biolovision for the corresponding local portal and during the timeframe selected. Sightings on the list are currently represented on the map.

1. Change timeframe if necessary by holding and dragging the button.
2. Click on a species name to see all records of that species.
3. Click on the location name to see details of the location.
4. Click on eye icon to represent on the map only the records for this species.

Search sightings from the map

Map showing the location of rare birds for the corresponding local portal during the timeframe selected.
1. Change timeframe by holding and dragging button on the list (see above).
2. Click on any point on the map to see sightings on the selected location.
3. Click on close icon to close panel.

Visit wiki section Web interface > Local portals > Navigating the map if necessary, to know how to move through the map.

All my observations

List of your own sightings. By default, the filter 'All my observations' is selected. Deselect by clicking on it to see also observations by other users.

1. Select the taxonomic group to visualise.
2. Select timeframe. By default it show the last 30 days. Click on 'Display all' to see all records on the system.
3. Apply filters if necessary by selecting from the tabs. Hold Ctrl to apply more than one filter:
· My observations: Lists only observations belonging to you. Selected by default.
· News: Lists only new observations, from your last search to present.
· With photos: Lists only observations containing pictures.
· With sounds: Lists only observations containing sound files.

Select a protocol to see only records associated to the protocol selected.

4. Export your data. It is only possible to export your own data. Visit wiki section Web interface > Local portals > Exporting your data to know more.
5. Access the Search engine for a more advanced search,

Search engine

Advanced search.

Available through:
· Menu > Explore > Search engine, and
· 'Modify search' in any other search.

1. Taxonomic group

Select taxa to visualise from the top horizontal bar. Move along the bar to see all groups. Move the mouse pointer over the silhouettes to see correspondence.

2. Search parameters

Select the corresponding tab to establish search criteria. Choose between
· Period,
· Species,
· Sites,
· Other restrictions, and/or
· Formatting result.

Period

Species

Sites

Other restrictions

Formatting results

Period

Choose between seeing all records on the database, those between specific dates or during a certain part of the year, or those from the last few days. To ease the search, you have some quick access labels underneath the fields (see image Search engine. Taxonomic group and Period). Click Reset to change parameters, or Search to see results.

Species

Choose from all species, a single one, or a full family; and the rarity level to be displayed.

Sites

Choose the site you want to see the records from. You can choose between the whole country, one or several counties, a specific site, an atlas square or a polygon. To choose a county, tick from the list. Hold CTRL and click to select more than a site. Use the quick keys on top of the menu to select (or unselect) all (see image Search engine. Site by county). To select a municipality, first select the county from the expandable menu, then the municipality (see image Search engine. Site by municipality). To select a site, first start writing the name on the left square, then choose from the expandable panel on the right (see image Search engine. Site by pre-determined site).

To choose a polygon, select the corresponding option (see image Search engine. Site by polygon) and a map will appear underneath. To move across the map see section Web interface > Navigating the map. To select the area you want to see the records from, select the drawing icon (see image Search by polygon). Left click once on the map to start drawing and continue clicking in any of the angles. To end the polygon, double click at the last angle. To edit the polygon, select the editing icon on image Search by polygon. When clicking on the polygon, yellow dots will appear on all angles of the polygon, click and drag any to its new position. As you do so, new yellow dots will appear to help you draw the required shape. To finish editing, de-select the icon. To delete a polygon select the corresponding icon on the map (see image Search by polygon). Be careful, as it will delete without asking for confirmation. If you want to save the polygon for further searches, select the option below and enter a name.

Other restrictions

Applies other specific search criteria such as if there is picture or not, select only records awaiting confirmation, by atlas code, etc.

Formatting results

Determines how you want to visualize the results or have an export file of it (when allowed).

You can choose one of those option:

1: By list of data. Choose the order by date ascending or descending

2: As a file for export purpose. Choose the file format you want and the export template (to know more about export see Local portals> 10. Exporting your data)

3: As a list of species (you can choose between systematic, alphabetical or by count order) and you can choose to have a total of data or a total of individuals.

F.ex : user #1: 1 blackbird, user #2: 3 black birds, user #4: 10 black birds

total of data =3

total of individuals = 14

4: Do a summary: gives you a list of species seen and numbers for each ones.

5: By distribution graph: you can choose if you want to show the total of data, the total of birds or the total of number of species, and you can parameter if you want it displayed automatic or by day, pentade, decade, month or year.

6: By altitude graph: you can show by altitude the total of data or the total of birds and select the section you want (from 100m to 1000m)

7: By satellite picture, means by map. If no color is choosed, all the points are the same color or you can choose time progress or breeding.

To access your request click on SEARCH button or choose RESET to enter new search parameters.

Galleries

Gives you access to the file collection, of both images and sound.

See wiki section Web interface > Gallery.

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Note: images and examples are drawn from the French portal Faune-France. The design and position of some tools may vary slightly from portal to portal. To see a list of portals go to wiki section Local portals and partners.