Submitting records

Sex and age of individuals

Other data/Information

Comments

If accessed from a list (fill a daily form)

Duplicate the observation

Details

Map

Ending a list

If accessed from add sightings on this locality or add precise location

The first part of the form is mandatory information.
The second part of the form is optional.
The right hand side lists your last 30 observations submitted. There are options to edit or delete any of them (see wiki section Web interface > Local portals > Editing records).

3.1 If accessed from add sightings on this locality or add precise location

Sex and age of individuals

Other data/Information

Comments

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Step 3/3: Transmit my sightings.

1. Mandatory information.
2. Non mandatory information.
3. Your last records at this location.

1. Mandatory fields

The following information is required. Please provide it in order to continue submitting the observation.

Step 3/3: Transmit my sightings. Mandatory fields.

1. Date and time
2. Site
3. Species
4. Submitting records#Number of individuals
5. Your latest sightings.

Date and time

Enter the date of the observation by
· typing the date on the left hand field,
· selecting the date from the expandable calendar, or
· Using one of the quick access options.
By default if gives the the current date.

Enter time (optional) by typing at the bottom of the expandable calendar. Click 'OK' when done.

Transmitting sightings, mandatory fields. Date and Time.

1. Type date.
2. Select date from the expandable calendar.
3. Use timeframe from the quick access keys.
4. Enter time (optional).

Site

Double check the site the observation is associated to.

Change site if necessary by
· selecting a new site on the expandable menu,
· clicking on change site (goes back to Step 1/3: Approximate choice of a sighting), or
· moving marker on the map (only available if accessed from add a precise sighting).

Change the altitude if necessary.
It is given automatically according to the site your observation is associated to. Pay special attention on slopes: two points may have the same coordinates but different altitudes.

Transmitting sightings, mandatory fields. Site when accessing from add a sighting to this list.

1. Change site on the expandable menu.
2. Change altitude.
3. Change site at Step 1/3: Approximate choice of a site.

Transmitting sightings, mandatory fields. Site when accessing from add a precise sighting.

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Species

1. Select the taxonomic group your observation belong to.
· Select from the horizontal bar.
· Use the arrow to see the remaining taxa.
· Place mouse pointer on the silhouettes to see which taxa they represent.
· DNA icon activates all taxa in the system.
· By default, active taxa are those indicated in your preferences. See wiki section Web interface > Local portals> Getting started > My account > Website customisation to change your preferences.

Taxonomic groups.

An orange bar on top of the silhouette indicates only specialist can see and introduce records on this taxa.
A yellow bar on top of the silhouette indicates everybody can see records of this taxa, but only specialists can submit them.
No bar indicates everybody can see and submit records.

2. Select the species of the observation.

· Type the name of the species, or part of it, in the default language on the left field.
· Visit wiki section Web interface > Local portals > Getting started > My account > Website customisation > Recording language to assigned a default language to each taxonomic group.
· If the species is not available in the language of your choice, it will show its scientific name.
· You can type the different parts of the name in any order (ie. type either n r or r n to select Norther Raven).
· Select the name of the species on the expandable menu on the right.
· The species are listed alphabetically or systematically, depending on your preferences.
· If you selected all taxa (DNA icon, it lists for taxonomic group first, and the either alphabetically or systematically depending on your preferences.
· Visit wiki section Web interface > Local portals > My account > Website customisation > Global parameters to change the order.
· Move through the species with the keyboard arrows, moving the right hand bar with the mouse or rolling the mouse wheel.
· The letters used in the search are underlined.
· The scientific name is always included on the species name.

Transmitting sightings, mandatory fields. Taxa and Species.

1. Select taxonomic group.
2. Type name of the species, or part of it, on the left and select from the expandable menu on the right.

supported languages

[Top to Mandatory fields]
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Number of individuals

Indicate number of individuals on the observation.

· Select count precision from the expandable menu on the left.
· Type number of individuals on the right field.
· If you selected not counted on the expandable menu, leave the right field empty.
· Not counting number of individuals is often used for those species occurring very commonly. Note that an estimate or minimum if you can provide it even roughly, is always better than a non counted.

Transmitting sightings, mandatory fields. Number of individuals.

1. Select count precision.
2. Type number of individuals.

[Top to Mandatory fields]
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Ending the observation entry

If not adding any additional information, press Save at the end of the page.
The observation appears automatically in the list on the right hand column.
Repeat the process if you wish to add any more records.

[Top to Mandatory fields]
[Top to Step 3/3: Transmit my sighting]
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2. Additional information

The following information is not mandatory, but interesting if known.

Transmitting sightings, non-mandatory fields.

1. Sex and age of individuals
2. Others data/Informations
3. Comment

Sex and age of individuals

Type the number of individuals per each sex, age and circumstances of recording by

filling in the fields or

· Options are shown on expandable menus in each section.
· Click on add some more individuals to enter more than one age/sex group.
· Use the cross next to a record to delete it.
· Note the field Circumstances is country-specific and may not be present in your local portal.

typing the code.

· Place the mouse pointer on top of the bottom right field to see codes correspondences.
· If you filled in the fields on top, the code is formed automatically.

Transmitting sightings, non mandatory fields. Sex and age of individuals.

1. Fill in the fields.
2. Delete entry.
3. Add a new entry.
4. Type code / See forming code / See code correspondence.

[Top to Non Mandatory fields]
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Others data/Informations

Transmitting sightings, non-mandatory fields. Others fata/Informations.

1. Hidden data
2. Second-hand data
3. Atlas code
4. ID markings
5. Injuries
6. Behaviour
7. Project code
8. Attached media

1. Hidden data

Tick the field to hide your record from the public. You and the administrators will still see it, but not other users.
This will hide the record and all details associated to it, including pictures and sounds attached.

Hiding your observation is useful to protect certain species or nesting sites. Note that some of the species and sites are automatically hidden at least part of the year.
If you still consider any of the other species or sites sensitive and want to protect them, tick the option.

Go to wiki section Web interface > Species partially hidden to see which species will be automatically hidden and for which part of the year.

2. Second hand data

Tick the field when you are not the author of the observation.
This may occur if someone comments an observation to you, or if you are browsing old records.
Always seek permission from the author to publish the observation, even if shown as anonymous.

3. Atlas code

Select from the expandable menu the atlas code which corresponds to your observation. If the correspondence of codes is unknown, visit wiki section Web interface > Codes and symbols or select one of the following:
· provide the list if necessary: to see the atlas codes and their correspondence when providing an atlas code is required (ie. during breeding season). It is the option by default.
· provide the list: to see the list with the correspondence of codes after saving the information on the current screen.
· don't provide the list: to not see he list of altas codes and their correspondence.
· none: to not select any atlas code.

If the list with the correspondence of atlas codes will show, it will do so after saving the current screen.

Compulsory atlas code.

1. PREVIOUS: Go to previous screen without saving.
2. IGNORE: Do not select an atlas code.
3. Atlas codes: Choose the corresponding code.

Check the 'singing cell' (see image below) if the individual is singing even if it is not the breeding season.

Singing cell.

4. ID markings

Check to open the Ringing Module if the bird has any identificatory markings like a metal or colour ring, a wing tag, and so on.
Depending on the local portal, ringing details provided are transferred automatically to the ringing scheme.

5. Injuries

Tick if the animal observed is dead or wounded. The mortality module will open before the record is saved. Please provide the details.

6. Behaviour

This section is country-specific and is not present in all portals. If existing, record the behaviour of the individual/s if known.

7. Project code

If asked, associate an existing project to the record or leave blank if the observation is not part of a project.

8. Media

Attach an image or a sound to the record.

· Click on Choose file to select a file from your computer.
· There is no size limit to the picture to upload but it must be taken on the date the observation occurs.
· Sound files are limited to a maximum size of 16 MB.
· To attach more than one file, click again on Choose file.
· Pictures and sounds can also be added at a later stage. See wiki section Web interface > Local portals > Editing records
· Attach only those pictures or sound recordings you have taken yourself.
· To make the file private (only you can see it), tick the box on the right. This will hide the file, but not the observation or other details associated to it.

Attaching a file.

1. Click to attach a file.
2. Check to hide the file.

[Top to Non Mandatory fields]
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Comment

Leave a comment, if you find it appropriate.

1. Select from the tabs if the comment is private or public.

· By default, the system will make it public.
· A yellow key indicates the Hidden comment tab is selected.
· Only you can see a hidden comment.

2. Type a comment.

Transmitting sightings, non-mandatory. Comments.

1. Select if the comment is private or public, Note the yellow arrow indicating a private comment.
2. Type a comment.

[Top to Non Mandatory fields]
[Top to Step 3/3: Transmit my sighting]
[Top to Submitting records]

Ending the observation entry

After entering all information, press Save at the end of the page.
The observation appears automatically in the list on the right hand column.
Repeat the process if you wish to add any more records on the same date and site.

Depending on the information provided, you will be required to fill in an additional form before your record could be saved. These are:
· information about a ringed individual,
· information about the cause of death or injury,
· or an atlas code if you asked to see the list or if it is required by your local portal for the species entered at this time of year.

[Top to Mandatory fields]
[Top to Step 3/3: Transmit my sighting]
[Top to Submitting records]

If accessed from a list (fill a daily form)

To enter several observations that took place the same day at the same place and during a short interval of time, consider entering your data as a list.

Fill in a daily form