Protocols web

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Protocols are standardised ways of collecting data linked to a geometry (points, transects or polygons). The methodology to follow depends on the study's goal (see summary on the table below). A country administrator will grant you access if you meet certain criteria. Not all protocols are available in all countries.

Protocols summary table
Name Group Mobile
support
Points Transects Polygons Surveys/Year
Number Time/point Number Time/transect Number Time/polygon
Waterbird census protocol Birds YES 1 n/a n/a
Private Territory Mapping Birds YES
Point count Birds YES 1
Woodpeckers Birds YES 5
Rock Ptarmigans protocol Birds YES 1 ≥ 1h
Black Grouse protocol Birds YES 1 ≥ 1h
Woodcock monitoring Birds YES 1
SOCC Birds 1 4





Accessing protocols


Access protocols from

Menu > Take part > All my protocols for an easy access to all functions you are allowed access to.



The easier way to access all functions of a protocol is through the protocol panel. Go to Menu > Take part > All my protocol. It lists all protocols you have access to in this local portal (see image below). Depending on your rights you could also access the protocol panel through the Administration section: Menu > Administration > Protocol administration > Protocol administration. Options vary depending on your rights (administrators have access to more functions).

Accessing protocols on the web (1).png

Accessing protocols.



However, there are other ways that in certain conditions may give access to some of the functions (see following sections).

Entering data


Enter data to a protocol from the protocol panel (see above) or as if submitting records.

To enter data as if submitting records,

1. access the page STEP 1/3 : Approximate choice of a site either from main menu or from Submit button.

Enter data as if subitting records.png

Entering data on a protocol as if submitting records.



2. Choose between:

  • choosing from
Only available if you have already entered data on this protocol and study site.
Select a protocol, and a site (if there is more than one option for this protocol).


Enter data on protocol through choosing from.png

Entering data on a protocol choosing from.

1. Select a protocol from those you already entered data before into.
2. Select a study site from those available to you at the selected protocol.


  • by clicking on the map.
click anywhere within the polygon if you want to enter data on a protocol using polygons, or
click on the protocol dot if you want to enter data on a protocol using dots.


NOTE: Show / hide polygons clicking on the layers icon on the top left corner of the map, and check the cell polygons (see image below). Polygons will be shown in yellow.

Activate polygons on map.png

Showing polygons on the map.

1. Open layers menu.
2. Check Polygons cell to show polygons.


  • Other options (by typing text, by choosing a municipality).
Access to Step 2/3: Precise site choice. Scroll to your study site.


Step 2 3 add obervations to protocol.png

Step 2/3: Adding observations to a protocol.


3. Select Add observations on the new window (see image below).

Add observations by clicking on the map.png

Adding observations to a protocol.




Add data to protocol scheme.png

Pathway to enter data to protocols as if Submitting records.



Modify protocol


Modify protocols from


  • submitting records.


1. Access the page STEP 1/3 : Approximate choice of a site either from Main menu > Taking part or from Submit button (see image as an example).
2. Scroll down to choosing from if you have already entered data at the site you want to modify; or by clicking on the map to select the site from the map.
3. Click on the site to modify and select Modification of a protocoled census if you accessed from choosing from; or Modify the protocol if accessed from the map.
NOTE: If the protocol you want to modify works with polygons, activate polygons from the layers icon at the top left corner (see image Showing polygons on the map) before clicking on the study site.


Create protocol


Create a new area to survey.

Not all users have access to this function. It depends on the protocol, your local portal and your rights. If you do, access the map as if entering observations and click anywhere on the map (except on a dot or polygon). Click on Create a protocoled census. If you are allowed to create a new study site in more than one protocol, all options will be listed (see image below).

Create a new protocoled census.png

Create a protocoled census.


Enter data


Modify protocol


Create a new protocol




Preparation and data



2023-05-08 WBC Preparation and data.png

Protocol. Preparation and data.



Click on Preparation and data lists all sites available to the current profile and allows access to the functions listed hereafter for each place:



2023-05-09 WBC select site.png

Protocol. Select site.

1. Change protocol by clicking on the active protocol name and selecting from the expandable menu.
2. Move to other sections within the protocol by selecting from the tabs above.
3. List of all sites you have access to under the selected protocol (number 1). When you do not have access to any site under the selected protocol, you will see a message "no count available".




Add observations


Click on Add observations (see image below) in the site you need to enter data to.



2023-05-09 WBC Add observations.png

Protocol. Add observations.



Starting the protocol


Before entering observations, it is required to enter general parameters regarding the protocol.

WBC protocol parameters.png

Starting the protocol.



1. Select site


If necessary, change site by selecting from the tabs. The active site is highlighted in yellow (see image above).

Choose date


Choose date.png

Choose date.



2. Enter date

Choose from the expandable menu the date the survey took place.

3. Enter starting time

Enter the time the census started selecting from the expandable fields.

4. Ending time

Enter the time the census ended selecting from the expandable fields.

5. Enter comments

Choose one option from the tabs on top (5a) and type a comment (5b). Note the number of tabs and the information required may differ from country to country:

  • Comment: if the comment will refer to a general observation,
  • Additional observer: if you name other observer/s participating in the census,
  • Important changes: to note important changes from your previous visit, like noise, pollution or construction work,
  • Impacts: record any impact taking place during the survey,
  • Incidents: report any incident that may have happened during the count.


6. Hide all records from the public

Check if you do not want other users to see your records.

Location and visits


Location and visits.png

Location and visits.



7. Count number

Some protocols have certain restrictions regarding the number or dates to conduct surveys. If the protocol requires it, select from the expandable menu which visit your data corresponds to. If the protocol does not require this field, you will only see Reference name and Reference locality.

8. Parameters


Parameters exemple.png

Parameters. Exemple.



Enter parameters required for your polygon. Note fields and the order in which they appear may differ from country to country. You may not encounter all possible fields described underneath. Expand the table below to see all possibilities.

Fields marked with an asterisk are mandatory.

Parameters
Name Description
Additional observer Indicate if you are accompanied by someone whose observations are also recorded.
Cloud cover Indicate if there were clouds.
Comment You may enter a comment if you find it appropriate.
Conditions in general Choose how are surveying conditions overall regarding weather and disturbances, and may be asked to indicate on next section the reason if surveying conditions are not good.
Conditions (notes) Leave a note regarding conditions if necessary.
Count method Indicate if you are surveying from the ground, the air, the water, a different way, or if it is unknown.
Count paid Indicate if the count is paid for or not.
Count type Tick roost count if you are counting roosting birds, or during day otherwise.
Counting mammals? Indicate if besides the compulsory taxonomic group, you also counted mammals.
Coverage Indicate how much of the designated survey area is covered in the survey.
Coverage (notes) Leave any comment regarding the coverage.
Ice Indicate the percentage of water surface that is frozen.
Important changes Indicate if there have been major changes since your last visit.
Neutralised time
Number of canoes/kayaks Enter number.
Number of fishing boats Enter number.
Number of fishing boats Enter number.
Number of motor boats Enter number.
Number of persons on shore Enter number.
Number of rowing boats Enter number.
Number of sailing boats Enter number.
Number of sports divers Enter number.
Number of stand up paddlers Enter number.
Number of surfers Enter number.
Optical equipment Indicate which equipment you are using for the survey, if any. Note you can only choose one option.
Playback Check the species names for which playback will be played during the survey.
Rain Indicate if there was any rain.
Reason(s) for moderate / bad conditions If general conditions indicated above are not good, open the expandable menu and choose the reason (see image below). Only one option is possible: choose the one that is closest to the reality.
Snow coverage Indicate the proportion of snow cover.
Temperature Indicate approximate temperature.
Visibility Indicate the approximate distance within which it is possible to identify species, or an overall description.
Water level Indicate the water level.
Waves Indicate how the waves are.
Wind Indicate if there was any wind.



9. Start entering data


Choosing list.png

Choosing list. Example..



Options may differ from protocol to protocol but can be summarised as:

NEXT: Continue entering data normally.


CHOOSE A LIST TO ENTER DATA: Some protocols make a distinction between a Basic and an Extended list (see image Continue to enter data as an example).


BASIC LIST: Select to load a species list strictly related to the protocol (ie. waterbirds). It will facilitate entering data. See an example of how it may look like in image Example of a basic list compared to an Example of extended list. Which species belong to a basic list is determined by each local portal and may differ from one to another.


EXTENDED LIST: Select to load a species list strictly related to the protocol (ie. waterbirds) along with other related ones (ie. reed-living species). It will facilitate entering data. See an example of how it may look like in image Example of extended list. Species included in a basic list and an extended list are determined by each local portal and may differ from country to country.


If the administrator of the protocol did not prepare any list for this protocol, you will not be given any list of species to enter from; but you will still have to choose a list option in this section.


NO SPECIES / INDIVIDUALS WERE SEEN: Indicate if your survey did not provide any data. You will be taken to directly to end the protocol. Surveys with no species are also important results! It means you followed the established methodology, and therefore your survey is valid, but no birds were present. They can indicate major population changes and are of extreme importance for conservation purposes.


    "My survey did not provide any data"
    Surveys with no species are also important results! Please submit them.
    It means you followed the established methodology but no birds were present. It can be due to methodology, disturbance, pollution or other major population changes and may be of extreme importance for conservation purposes.



Entering observations


Enter observations as if entering a list. See wiki section Web interface > Submitting records > Step 3/3: Transmit my sighting > If accessed from a list> List section if further information is needed.

If your portal provided you with a basic or extended species list, use it to facilitate entering observations.



2023-05-20 example of extended WBC list.png

Example of extended list.

Change site: change site to enter observations at. You will have to re-enter all parameters again.
Previous: return to previous page without saving.



10. Count precision

Choose from the expandable menu count precision. By default, no sign is displayed and the number entered is assumed to be accurate ( = precise number). See correspondence of symbols at Web interface > Codes and symbols.

11. Number of individuals

Type number of individuals.

12. Atlas code

When available, select from the expandable menu the corresponding atlas code.

13. Additional information

Click on the + sign to open the additional information form, and fill as described in wiki section Web interface > Take part: Submitting records > Step 3/3:Transmit my sighting > If accessed from a list (fill a daily form) > Additional information.

14. Other species

If you want to report a species not in the list, enter as usual: type the name of the species, or part of it, in the left hand field, select from the expandable menu on its right and click on add that species to the list to save the record. When in the list, indicate number of individuals, atlas code and additional information as previously described.

Ending the protocol



Ending list on WBC.png

Ending list on Waterbird Census protocol.



When all species are recorded, indicate

1. I recorded all species of the program if you identified and recorded all species seen or heard that are of interest to the Waterbird Census protocol, or
2. I recorded all species (=full observation list) if besides all species of interest to the protocol, you also identified and recorded all other species seen or heard. Note you can only record in this list species identified wihtin the designated polygon. Any species recorded outside of the polygon should be submitted as an individual record.


Then, you will be taken to set parameters to start a new protocol.

Results



2023-05-09 WBC results.png

Protocol. Results.



See some general statistics about your surveys results on a page by graphs, list and list plus percent of frequency occurrence .

To see specific counts results go to Census results or Display on map.

Graphs Number of species and Total number :



2023-05-12 WBC results in graphs.png

Protocol. Graphs.



Number of species

Represents the number of species recorded during each visit.

In the example in the image above, the user recorded 7 species during the first visit of 2021, 4 on the second visit, and 5 on each of the last two. Equally, no species were recorded in any of the 4 visits of 2023.

Click on the download icon (encircled in picture) to download the data as a .CVS file, that can be uploaded into R software.

Total number

Represents the number of individuals recorded in each visit, pulling all species together.

From the example in the image above, the user recorded 53 individuals on the first visit of 2021, 14 on the second and so on, and none in any of the visits in 2023.

Click on the download icon (encircled in picture) to download the data as a .CVS file, that can be uploaded into R software.

Statistics and results of recorded species:


Last visit

List of species recorded at the selected site during the last visit. Use arrows under titles to alternate between ascending and descending order (see image as an example). Orange arrow in image indicates the date of last visit.



2023-05-12 WBC Results last visit.png

Protocol. Results last visit.

Total numbers: Total number of individuals of the selected species recorded on the last visit only.



Species only reported during the last visit

List of species recorded only during the last visit and no other visit. Use arrows under titles to alternate between ascending and descending order (see image as an example). Orange arrow in image indicates the date of the last visit.



2023-05-12 WBC results only last visit.png

Protocol. Species only of last visit.

Total numbers: Number of individuals of the selected species recorded during the last visit.



Species only reported during previous visits

List of species that were not reported during the last visit but were seen in one of the previous ones. Use arrows under titles to alternate between ascending and descending order (see image as an example). Orange arrow in image indicates the date of last visit.



2023-05-12 WBC Resulst not last visit.png

Protocol. Species only of previous visit.

Last date: Last date the selected species was recorded.
Total numbers: Number of individuals recorded on the last date the species was seen.



Species for all years

List of all species reported by the user at this site, and the frequency of occurence. Use arrows under titles to alternate between ascending and descending order (see image as an example). Orange arrow in image indicates the date of last visit.



2023-05-12 WBC results sp all years.png

Protocol. Results for all species.

Average frequence of occurrence: Proportion of visits in which the species was recorded.

For example, Anas platyrhynchos has been recorded in all visits at this site, Anas clypeata has only been recorded in half of them, and Anas acuta only in a 12.5% of them.

Total numbers: Total number of recordings for the species across all visits and years for the site.



Display on map



2023-05-09 WBC Display on map.png

Protocol. Display on map.



For the selected site, see the polygon, line or point to survey on a map. To know how to navigate the map, refer to wiki section Web interface > Navigating the map.

Here you can:

  1. Visualize your polygon/transect/point to count
  2. Generate a printable map version of your census area



2023-05-11 WBC Display map.png

Protocol. Display polygon on a map.



Modify the protocol



2023-05-09 WBC Modify the protocol.png

Protocol. Modify the protocol.



Modify the site to survey. Only users that have been granted this right will have access to the section.



Capture 2023-05-11 WBC Modify protocol.png

Protocol. Modify protocol.

Return: Go to previous screen without saving.
Centre the map: Centre the map on the polygon, line or point.



1. Modify name

Add or amend site custom name. Site reference name can only be changed by administrators.




2023-05-12 wbc modify protocol. name.png

Protocol. Modify site name.

Name of reference locality: Location under which all objects from the protocol are attached to. It is determined by administrators when creating the site and cannot be changed afterwards.
Reference name: Site name officially defined for the protocol, can be a number, name or any other code.
Custom name: Name under which the site is also known or name the observer wants to give to the site.



2. Modify polygon, line or point

Change the shape of the polygon, line or position of the point. See Web interface > Navigating the map to know how to move around the map, and Web interface > Geometry editor to know how to draw or modify a polygon, line or point.



Capture 2023-05-12 WBC Change polygon.png

Protocol. Modify site polygon.

Centre the map: Centres the map to the site polygon.



3. Download polygon, line or point

Download the polygon, line or point as a shapefile, to use in the future or to modify it with an external GIS program.



2023-05-12 WBC Donwload polygon.png

Protocol. Download polygon.

Polygon number: indicates the site the entry represents in locations with more than one study site. It can be a polygon, a line or a point.
Polygon name: site name. It can be a polygon, a line or a point.
Polygon area: area of the polygon.

5. Change geometry: Click to upload a new shapefile. It will open a menu identical to next subsection (see image).
6. Export: Click on the icon to download the corresponding polygon, line or point as a shapefile. Modify it on a GIS and upload (see next subsection to upload).



4. Upload site

Import an existing polygon, line or point.



2023-05-12 WBC import polygon.png

Protocol. Upload polygon.

The file to be imported: Click on Choose file to select the site from your computer. The file name will be displayed next to the button.
SRID: Choose from the expandable menu the Datum the imported shapefile is on.
IMPORT: Click to upload the site.



Census results



2023-05-09 WBC census results.png

Protocol. Census results.



Click on Census results to see all available years with data for this site (see image below). Select the one to visualise.

Sites with no records do not appear on the menu. You can only see your own records, unless you are a protocol administrator. To know more about administrators, see wiki section Administration.



2023-05-09 WBC census with data.png

Protocol. Selecting year to visualise.



A new window will show all your records at the selected site. A grey section on top contains general information about this particular count, while the bottom part refers to the observations.



Capture 2023-11-27 at 15.27.16.png

Census results visualisation




A. Protocol section


General information about the selected visit at the selected site.



2023-03-23 Browsing WBC.png

Browsing protocol results.

BACK: Go to previous screen.



1. Date

Date and time of selected survey. Notice the bar representing the extent of the day, and the yellow marking indicating time of day the survey took place (see image Time of survey).

2. Site

Site of selected survey.



2023-03-23 WBC site.png

Browsing protocol results. Site.

8. Click on site name to open a new window with more information about the site, and its map.
9. Altitude.
10. Click on icon to access all observations associated with the site as in the Search engine. See wiki section Search engine to know more about the Search engine function.



3. Author

Name of observer. If you are an administrator, click on name to access their personal card.

4. General comment

Comment about the selected survey.

5. Protocol



2023-03-23 Browsing WBC summary .png

Protocol summary.



11. Click on the + sign to expand the panel, and on the - sign to collapse when opened (encircled on image below). It summarises protocol parameters for this visit (see image below).



2023-03-23 browsing WBC parameters summary.png

Protocol. Parameters summary.



12. Click on the + sign to expand the panel, and on the - sign to collapse when opened (encircled on image below). It lists all visits (see image below).



2023-03-23 Browsing WBC summary of visits.png

Protocol. Summary of visits.



6. Export maps of all visits

Download maps as described in sub section Web interface > Protocols > Preparation and data > Download map below.

7. Export

Export your data as described in wiki section Web interface > Exporting your data.

B. Observations section



2023-04-03 WBC browsing.png

Browsing protocol. Visits and results.



1. Visits

List of al visits to the site for the selected period. Use the bar on the right to see all visits if necessary.



2023-04-03 WBC browse visits.png

Protocol. Browsing visits.

4. Select from the expandable menu a different period if necessary.
5. Select the visit you would like to visualise. The selected visit will be highlighted in grey. Note the data next to the visit number.
6. Click on notebook icon to modify / visualise the selected visit. If necessary, modify as described in wiki section Web interface > Editing records > From the right hand column > Modify a record from a list.



NOTE:
a danger sign besides the census date indicates census were entered in uncorrelated dates even when the date introduced is the correct one.
Do enter census in chronological order to avoid the issue.


2. Species

List of species recorded on the selected visit to this site. If necessary, move the right hand bar to see the full list. See wiki section Various > Symbols cheatsheet to know correspondence of symbols next to species names.

If your observations were submitted through the website, records are associated to a protocol polygon but their precise location within the polygon is unknown. No observations will be displayed in the map (see image Waterbird census protocol. Browsing visits as an example).

If your observations were submitted through NaturaList, records are displayed on the map on their precise location within the polygon (see image Waterbird census protocol. Records visualisation on the map. as an example).

    Entering observations through the local portal: Observations will not be represented on the right hand map.

    Entering observations through NaturaList: Observations will be represented in the right hand map at their exact position. See image Waterbird census protocol. Records visualisation on the map.



3. Map

See the polygon of the surveyed site and all observations for the selected visit, if they were submitted through NaturaList. To know how to navigate the map, visit wiki section Web interface > Navigating the map.

To better visualise observations, select a species from the Observed species section left of the map (see sub-section 2. Species above). All records of the selected species are displayed in red, while all others continue being displayed in yellow.



2023-05-10 WBC records visualisation on map.png

Protocol. Records visualisation on the map.



7. Summary of observations
Details associated to the selected observation are summarised next to its position (represented by a red dot). To see how to interpret it, refer to wiki section Mobile interface > Understanding a summary of observations.

8. Additional functions
Click on any record to open a menu with additional functions. Red dots indicate observations where additional functions apply to. Note not all protocols allow all functions and therefore, some protocols may not display all icons.

2023-09-13 add info on maps.png

Add or modify additional information in the local portal.

1. Individuals of the same species: Select/deselect all individuals of the same species, and show their details. If a relationship between the sightings have been recorded, it will be shown/hidden here.
2. Flight direction: Adds flight direction if necessary. To add flight direction,
-click on the arrow icon,
-select the individual you want to add flight direction to (it becomes red),
-move the mouse to match the blue round (top) to the flight direction (bottom). See example.
3. Circle flight: Circle flight
4. Access details and edit: Access record details including information about the list and other species from the same list, as if from Home > Main menu (left column) > All my observations. The individual the function applies to is indicated by a blue circle around it.
5. Delete: Delete the selected record. You will be prompted to confirm.



9. Zoom
Select to zoom and center observations. Choose between

Zoom on all records of the species to see and center all records of the selected species.
Zoom on all records to see and center all records of this visit. When selected this option, all records will be displayed even when they were previously hidden.

10. Add a species in the form
Add a new entry to the selected visit. Enter information as for a list. See wiki section Web interface > Submitting records > Step 3/3: Submit my sighting > As if accessed from a list > List section.


Download map


It is possible to download the map, for example if you cannot record observations on your device while in the field, or to keep a second copy of your data for dataproof. You can choose the map layer (available layers depend on the local portal), the transparency of the map and the colour mode (colour vs. black and white), in any combination, and download as a pdf file.

The PDF file displays:

- the map of your protocol area with the polygon, points and/or transects to survey

- a QR code that, when scanned, drives you directly to the place on the map while entering data on the web

- the name of the local portal the map comes from

- the GPS coordinates, Atitude, Reference place name for the polygon, points or transect, and Reference name

2023-05-09 WBC Donwload map.png

Protocol. Download map.

50% transparency: Check to print the map with 50% of transparency (see image Example 50% transparency, default map on top, transparent map below).

Map: Check to print the map in black and white (see image Example black and white, default map on top, black and white below). It may help to reduce ink and is compatible to back and white printers.

Lines/points: Check to delimit the polygon to survey with dots instead of lines (see image Example lines and points, map with lines on top (defalut option), with points below).


1. Choose from the expandable menu the map layer you would like to print.

2. Click on pdf icon to download the map as a pdf.

Check data


2023-05-10 WBC Check data.png

Protocol. Check data.


Calendar showing visits to different sites and number of species detected.

2023-05-13 BWC Check data.png

Protocol. Check data.


1. Select site

Select a site by typing the name, or part of the name, in the left field (1a) and/or selecting from the expandable menu on the right (1b). Click 'Select a site' from the expandable menu to revert the selection and visualise all site again.

2. SHOW

Click to apply selection.

3. Graphic area

See a calendar with dates in which surveys took place (colored cells). Move pointer on any colored cell to see the date the census took place and the number of species recorded. The darker the colour, the larger number of species.

Click on any coloured cell to see on a new window a list of species recorded on that date. Refer to wiki section Web interface > Codes and symbols to understand the meaning of the different symbols associated to each observation.

Map


2023-05-10 WBC Map.png

Map.


Map and statistics for the site. You can only see your own site/s unless you are a user with special rights or an administrator.

2023-05-13 WBC Users map.png

User's map.


1. Select site

Select area on the left hand expandable menu (1a) and/or study site on the right hand menu (1b). 'Country' on the area menu refers to the whole area covered by the local portal you are in.

2. Statistics

Basic statistics about the selected area or site/sites.

  • Statistics for the displayed region

Statistics when more than one site is included in the selected area. Data from all sites are pooled in the results.

2023-05-13 WBC Statistics per map area.png

Statistics per area.


  • Statistics for square

Statistics when only one site is included in the search. It includes names of all users involved, and it is possible to contact them (icon 2) and/see all records associated by the user (icon 1).

2023-05-13 WBC stats per site.png

Statistics per site.

1. See all observations reported by this user.
2. Email user. It will open the defaulf e-mail client.


3. Map area

Map with the polygons to survey highlighted in pink. Visit wiki section Web interface > Navigating the map to know how to navigate the map.
Select a site on the right hand expandable menu (see 1b) when there is more than one site per area.

Click on the desired polygon to see details (see image below).

2023-03-29 WBC Maps.png

Maps.


4. Links for the polygon/transect/point
Place the pointer on icons to see the meaning of each of them.


Add observations: Add further observations to this site or any other as described in wiki section Web interface > Protocols > Preparation and data > Add observations.


Modify the protocol: Modify the protocol as described in wiki section Web > Protocols > Preparation and data > Modify the protocol.


All site data: See all records associated to the site. From this screen (see image below) you can access other data as in the Search engine tool.


2023-03-29 WBC map add observations.png

Adding observations to a polygon.


List of records to be checked: See all records associated to the site needing verification.


Data visualisation:


Results: See results as described in wiki section Web interface > Protocols > Preparation and data > Results.


5. Export
Place the pointer on icons to see the meaning of each of them.
Visit wiki section Web interface > Exporting your data for more information on exporting.



6. Download map
Choose map layer and style.
Visit wiki section Web interface > Protocols > Preparation and data > Download map for more information on downloading maps.


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